SYB GENERAL DETAILS:

What does SYB stand for?

SYB stands for Stow Youth Baseball. We are a nonprofit organization, with proceeds benefiting the youth baseball program. More info is available at www.SYBHALL.org.

When are your office hours?

Thurs 10am-2pm, and weekends by appointment. Please make sure to leave a message when you call, because we will return your call during or after office hours. You can email me anytime at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

How much is the deposit?

There is a $1000.00 deposit required to hold your date.

Is the deposit refundable?

If we are able to rebook your date for a comparable number of guests, we will refund your deposit.

Do you accept credit cards?

Not at this time. We can accept payment in the forms of cash, check, or cashier’s check.

When is our final payment due?

Your final payment, along with your final count and all final details, is due two weeks prior to your event.

Do you require a minimum number of guests?

We require a minimum of 100 guests for a Saturday event and 50 guests the rest of the week.

Do you require a security guard?

Any event where alcohol will be served requires a security guard at a cost of $100.00. SYB will take care of booking the police officer for you, and you will include this fee in your final payment.

Does SYB allow smoking?

The hall is a nonsmoking facility. However, there are designated smoking areas outside.

Can we have our ceremony at SYB?

Yes you can! We have a smaller room available for rental, or you can have your ceremony right on the dance floor.

WHAT IS AVAILABLE FROM SYB?

For the Bar:

-We provide all of the mixers for the bar including:

   Orange, cranberry, grapefruit, pineapple and tomato juices

   Tonic, soda water, sour mix, milk (upon request)

   Pepsi, Diet Pepsi, Dr. Pepper, Sierra Mist, Gingerale

   Garnishes (lemons, limes, olives, cherries)

-If you provide kegs of beer, we have 2 taps and a cooler to keep them cold. Bottled beer is recommended.

Available to you at no extra cost are:

-Champagne glasses for the head table

-Table numbers

-Easels

-High chairs and booster seats

-Wishing well/bird cage for cards

-Centerpieces (no floating candles permitted)

-Linens, china, silverware

-Cake knives

-Disposable plates and forks for cake

-Disposable plates and napkins for hors devours

-Please ask if you are in need of items not on this list.

Available for rental are:

-Chocolate fountain, which includes an attendant, skewers, and dipping items (pretzels, marshmallows, and assorted cookies- other items available upon request for additional charge)

-Champagne/Punch fountain ($25 - you would provide the beverage for this)

-China plates for cake and/or hors devours

-We have a complimentary coat room. However, if you would like it to be attended, we will provide someone for you at a cost of $75.

-Champagne glasses are provided for the bridal party at no cost.  Additional champagne glasses can be rented for 40 cents each.

-CHAIR COVERS- Any vendor you use for chair covers or other decorations has to come back at the end of your event to break down/clean up their décor including chair covers. If your vendor will not come back at the end of your event, there will be a $75 - $150 fee for SYB staff to do this for you. Having friends or family members do this is currently not an option.

-Please ask if you are in need of items not on this list.

THE PLANNING PROCESS:

Can I book whatever vendors I’d like? Can you recommend any to me?

You are welcome to choose your own vendors (DJ, Baker, Photographer, etc). Please keep in mind that we have seen many of these people in action and we’ll be happy to let you know what we think of their work. We’ll also be happy to recommend our favorites to you right off the bat!

Do you provide chair covers?

SYB does not provide chair covers. Any vendor you use for chair covers or other decorations has to come back at the end of your party to break down/clean up their décor including chair covers. If your vendor will not come back at the end of your event, there will be a $75 - $150 fee for SYB staff to do this for you. Having friends or family members do this is not an option at this time.

Can we taste the food to help plan our menu?

Absolutely! We will make you a tasting during an event that you can pick up and take home with you. Please call a week in advance on Thursday to make arrangements to do this. We’ll let you know at that time what’s on the menu.

How do we know how much and what kind of alcohol to bring?

Just ask us- we can help you! We have a chart that is very helpful.  Keep in mind, we don’t serve shots, and beer must be bottled or in kegs.

Can we bring cookies or other desserts?

Yes you can! You may bring cookies and pastries that have already been placed on trays and are ready to be set on the dessert table. SYB can not tray your desserts for you and you cannot tray them here. Please note, although you may bring desserts, you may not bring your own chocolate fountain.

Can we bring decorations?

Yes! But nothing can be taped, nailed, or stapled to the walls, wood, or windows, and no confetti or similar things that are sprinkled may be used. All decorations including centerpieces, and especially candles must be approved by SYB management prior to being used.

When can we setup our extra décor and favors?

If there is no event the night before yours you can come in on Thursday afternoon. Otherwise, you can just drop everything off on Thursday and we’ll set it up for you. You are welcome to come in and help, but we recommend that you concentrate on yourself on your wedding day!

When are my final count and payment due?

We will meet two weeks before your wedding to finalize everything. Please remember, we do not accept credit cards.

What will we discuss in our final meeting?

-Your final count and payment (please have your accurate final count at this time)

-If you are having assigned seating we’ll give you a floor plan. Also, if you are bringing place cards they must be in alphabetical order and already folded.

-Napkin color

-Starting/ending times

-Sequence of events for the entire day

-When you’ll be dropping off or setting up extra items (place cards -in alphabetical order and folded-, toasting glasses, cake knives, favors, alcohol, etc.)

-Your menu

-You’ll let us know what outside vendors you are using (DJ, Cake, Florist, etc.)

-Centerpieces

-Other décor

-Any questions you still have

-You’ll make your final payment. Please remember we can not accept credit cards.

IMPORTANT FACTS TO REMEMBER THE DAY OF YOUR EVENT:

-You and your vendors will have access to the hall at noon unless prior arrangements have been made.

-The kitchen is for employees only. Guests, family members, members of the bridal party, etc. do not have access to the kitchen for any reason.

-The buffet will be available for about 1 ½ hours. We are unable to make plates for late guests without prior arrangements.

-If there is food left over, we’ll pack up a pan each leftover item for you to take home.

-All of your alcohol, leftover food, decorations, gifts, etc. must be taken with you the night of your event.

-The bar closes and the DJ must stop playing music ½ hour prior to your contracted ending time.

-Make sure you’ve asked someone to be in charge of loading up your gifts, leftover alcohol and food into vehicles at the end of the night. It can be a very hectic time and is much easier when someone is expecting to handle this already.

We are here to make your event everything you want it to be! Please let the manager know if you need anything at all, at any point during your event!